How to Manage Your Multiple Passwords

With our entire lives on the internet you’ll have accounts for your Facebook, online banking, emails and much more. Along with having access to countless accounts, you could well have hundreds of different passwords to access them all as well.

In the following paragraphs we’ll tell you exactly how you can stay organised and successfully manage hundreds of passwords and we’ll also tell you why it is a terrible idea to consider using the same password for multiple accounts.



Why you should never use one master password for all accounts

We are all guilty of it at one point or another. Having to remember so many passwords is quite complex, especially if you don’t keep a note of them, so it’s much easier to just use one master password for every account that you need to access.


Yes it is much easier to do the master password approach but at the same time you are opening yourself to a massive security risk. Think if someone were able to get hold of your master password, they would be able to access all of your information in minutes.

That’s your online banking security gone, Facebook gone, emails gone and even access to your credit card details may become compromised as well.

Now just take a minute to think how detrimental it would be to your life if someone were to gain access to such accounts – it would feel like your life is over. This is exactly why you should never use one password for all your accounts. It’s ok, you have time to change your approach and managing hundreds of passwords is easier than ever.

Top tips for managing hundreds of passwords

Here are some of our top tips to managing multiple passwords, pay attention to all of them as we might just mention something that you have never considered before.

Storing everything on one excel spreadsheet

A very popular approach for those who don’t consider themselves to extremely tech minded is to simply save all of their passwords onto one excel spreadsheet and refer to it as and when they need.

This approach is useful as you’ll have everything stored in one place but there are also a few drawbacks. For example, if you get a virus and your hard drive becomes corrupt you’ll lose all the data and that means your passwords go with it. Although, if you find yourself in this situation, speak to a data recovery expert and see if they can get your precious data back.

If you decide to go down the spreadsheet route, make sure you save it to a cloud system like Dropbox. The last thing you want is to have all your passwords stored on your pc so you are unable to access them on different devices.

Save them to your browser

Another popular approach is to save your passwords to your browser. It’s a pretty standard feature these days so you have probably seen your browser ask you if it can remember your password at one point or another.

The great thing here is that your favoured browser will always remember your password and fill it in automatically for you each time you log in to a certain account. That means no having to constantly sift through a spreadsheet.

However, as with anything there are drawbacks to saving your passwords to your browser. If you are on a shared or work computer we wouldn’t recommended it. What if someone else were to use your device? They would have access to all your accounts and that is the last thing you want, so use this approach wisely.

Password remembering software

There are pieces of software that will plug directly into your browser and save your passwords for any sites you visit. This is quite similar to saving you passwords to a browser, but the key thing here is that you’ll have to enter a password for the software each time you log on to your computer. Ultimately you have one password to be able to access all of your accounts without the security threat mentioned earlier.

A popular piece of such software is LastPass. It’s free to try and we recommend giving it a go. The main drawback however is that you’ll have to start paying a fee as you need the system to remember more passwords.

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